*Staff Accountant – AP concentration*
*Job Description*
This position is responsible for the financial processing of Accounts Payable transactions.
The duties include daily bookkeeping and record keeping, expense reporting as requested, check processing as invoices become due, tax reporting such as 1099, multiple state taxes, vendor maintenance, filing and any other assignments and/or projects given at any given time.
This role reports to Assistant Controller.
*Duties and Responsibilities*
1.
Enter & post all incoming accounts payable invoices (via mail, email scans, or fax) into PDI (Professional Data Incorporated).
2.
Process accounts payable manual check payments for invoices received.
3.
Post ACH bank drafts daily (payroll, global pay & global gee.
4.
Filing multiple state taxes on company sales.
5.
Reconcile, enter, and post Expense & Petty Cash reimbursement forms
6.
Create new accounts, enter, post and process reimbursement/refund checks.
7.
Reconcile and post credit card accounts.
8.
Assign PO# when needed by management.
9.
Log and track continuing education, Licensure & fees, and travel/lodging expenses.
10.
Rectify all outstanding checks released every quarter, if possible.
Mandatory completion by EOY closing.
11.
Enter and post all intercompany bill-outs.
12.
Organize and file W9 and Vendor Info.
documents for all vendors requesting check payments.
13.
Run 1099-I reports the last quarter of each year to prep for taxes.
Any vendor who hits the IRS noted threshold, and meet other requirements, will receive a 1099 tax document.
14.
Prep, process and submit EOY tax documents to IRS via TAP portal.
Manually prep and mail the EOY tax documents.
15.
Sort & file daily paperwork.
16.
Receive, prep and stamp all corporate received check and cash received payments for deposit scans or manual deposits daily.
17.
Reconcile and post deposits.
18.
Assist other staff accountants with separating/sorting and filing.
19.
Assist with accepting and billing out fuel invoices in ODE (Order Desk Entry).
20.
Oversee the implementation of the new Square9 AP automation.
21.
And other duties as assigned.
*Requirements:*
Bachelor degree in Accounting is required.
State tax experience is preferred.
Job Type: Full-time
Pay: $20.
00 - $22.
00 per hour
Benefits:
* 401(k)
* Dental insurance
* Disability insurance
* Employee assistance program
* Employee discount
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Physical setting:
* Office
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday
Work Location: In person
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