Employment Services Specialist

Essential Duties Processes personnel action forms and assures proper approvals; disseminates approved forms.
Serves as PeopleAdmin product support specialist including training and providing expertise to campus users and applicants.
Assists departments when necessary in placing job advertisements in off-campus sources.
Assists, as needed, with data entry on Banner regarding new employees and time entry for biweekly payroll.
Processes new student and temporary employee paperwork and assists with benefits-eligible onboarding as needed.
Assists Director in updating Employment Handbook.
Processes all incoming and outgoing mail.
Prepares and types reports, correspondence and other documents, as needed.
Answers and directs telephone calls.
Provides telephone and in-person assistance to persons seeking employment at the University.
Monitors level of supplies and equipment in office and orders replacements when necessary.
Prepares and processes purchase requisitions and maintains purchase order files.
Establishes and maintains office filing system, including record retention for student and temporary employee files and I-9 documents.
Assists Director in coordination, scheduling and notification of staff development workshops.
Processes Worker’s Compensation claims.
Performs monthly budget reconciliation for Director’s review.
Completes special reports, projects and assignments.
Assists with benefits enrollment and benefits overview.
Processes employee check-outs and assists with updating employee information.
Enters I-9 documentation in E-Verify.
Performs other reasonable duties as assigned.
Minimum Qualifications Education and Experience: High school diploma required; bachelor’s degree preferred Two to three years of experience in a professional office environment required; previous experience in a human resources office environment preferred Must be proficient with Microsoft Office products General knowledge of office methods and procedures Ability to organize, plan and problem-solve Ability to work independently without supervision.
Knowledge of Human Resource systems, payroll systems and Banner experience a plus Job Description Summary Performs employment services, receptionist and administrative duties as required for the operation of the Office of Human Resources.
Hours of Availability Background Check Statement Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation.
A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position.
However, failure to disclose may disqualify a candidate.
Requisition Detail Information Requisition Number FY20544NF Open Date 02/01/2024 Will this job have a specific close date? No Close Date Special Instructions to Applicants