Administrative/Admission Assistant to the Center Director - Bibb & Donaldson Correctional Facility

Position Summary The Administrative/Admission Assistant to the Center Director is responsible for providing office management assistance to the Center Director and assisting the Center Director in supervising all facility programs, including those inside the correctional institution.
Listed below are the primary responsibilities for this position; however, the Center Director or his/her designee may assign other professional duties to meet the College's needs.
This position will be located at the Bibb Correctional Facility.
Essential Duties and Responsibilities Performs a wide variety of complex clerical and administrative tasks requiring the application of independent judgment and knowledge of regulations, policies, or procedures; filing.
Ability to compose letters and memorandums independently.
Prepares replies to correspondence from brief dictated notes or on own initiative.
Performs complex clerical and secretarial work involving detailed request duties of an administrative nature.
Screens telephone calls and incoming mail.
Takes and transcribes minutes of meetings.
Prepares material for meetings, notices, resolutions, agendas, and related reports.
Extensive knowledge of the operations, functions, and scope of authority of departments and offices related to handling and disposing of information and requests for information.
Issues and tracks work orders and provides live-work status reports; receives payment for work orders and makes direct deposits in accordance with College procedures.
Possesses general knowledge of bookkeeping or accounting principles.
Ability to maintain the confidentiality of office information.
Assist with college events for college functions (including the ISTC Foundation, College tours, Graduation, Professional Development meetings, etc.
).
Process student registration, graduation, and job placement data for reporting purposes using tables, charts, graphs, etc.
Performs other duties as required by the Center Director or their designee.
You must be eligible to enter any and all Department of Corrections (DOC) facilities and Pardons & Paroles Facilities to perform the job duties and must maintain this status for continued employment.
Serves on College committees as needed.
Possesses understanding and commitment to a community and technical college's philosophy and mission.
Possesses a sensitivity and commitment to cultural diversity.
Complies with any applicable guidelines and policies set forth by the Alabama Community College System (ACCS) Board of Trustees, the Alabama Community College System, and J.
F.
Ingram State Technical College.
KNOWLEDGE, SKILL, AND ABILITIES: Excellent written and verbal communication skills.
Excellent organization skills, attentive to detail, and can prioritize multiple tasks.
Willing to be flexible with work schedule as workload dictates.
Understand and maintain confidentiality and professional integrity.
Reliable and punctual.
Ability to establish and maintain effective working relationships with others internal and external to the College.
Qualifications An associate’s degree from a regionally accredited college or university, at least two (2) years of experience in the field or a related field, or an equivalent combination of experience and education is required.
Five (5) years of clerical/administrative experience, three (3) years of which must have involved organization, coordination, and performance of duties at a responsible level, is preferred.
Application Procedures/Additional Information General Information: J.
F.
Ingram State Technical College is a postsecondary correctional education institution.
Our mission is to provide quality educational services to individuals incarcerated in central Alabama’s correctional facilities.
The student population served is diverse in age, race, educational, economic, and cultural background.
CTE / Adult Education Sites Alabama Therapeutic Educational Facility Limestone Correctional Facility Bibb Correctional Facility Main Campus Donaldson Correctional Facility St.
Clair Correctional Facility Draper Instructional Service Site Thomasville Day Reporting Center Easterling Correctional Facility Tutwiler Instructional Service Center Fountain Correctional Facility Ventress Correctional Facility Additional Adult Education Sites Birmingham Work Release Center Loxley Work Release Center Bullock County Correctional Facility Montgomery Women's Facility Elmore Correctional Facility North Alabama Work Release Center Kilby Correctional Facility Red Eagle Work Release Center Pardons and Paroles Centers Birmingham Day Reporting Center Baldwin Day Reporting Center Lite Huntsville Day Reporting Center Fort Payne Day Reporting Center Lite Montgomery Day Reporting Center Jasper Day Reporting Center Lite Mobile Day Reporting Center Opelika Day Reporting Center Lite Perry County Reenty Education Program Sand Mountain Day Reporting Center Lite Salary Range: Salary will be determined by placement on the appropriate Alabama Community College System-approved salary schedule.
E3 03 ($44,333 - $61,480) APPLICATIONS MUST BE FILED ONLINE AT: https://istc.
edu/employment/ If you have problems completing your application, contact the Human Resources Coordinator at andrea.
richardson@istc.
edu.
Applicants must meet the minimum qualifications indicated on this vacancy notice and submit a completed online application packet through the online application system by the deadline date to be considered for this position.
The applicant’s sole responsibility is to ensure his or her application packet is complete.
Incomplete application packets will eliminate the possibility of an interview.
A complete application consists of the following: Online employment application Current resume Copies of college transcripts Application materials, including transcripts, must prove that the applicant meets all minimum qualifications.
Unofficial transcripts are acceptable for application; however, the College may request official transcripts before extending an employment agreement to the successful candidate.
Degrees must be posted on transcripts.
Application Procedures/Additional Information The College will not incur the cost of applicants' interview expenses.
Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.
The College reserves the right to fill the position within one year of the stated, anticipated starting date or not to fill the position due to budgetary or operational considerations.
Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form for a criminal background check.
Employment will be contingent upon receiving a clearance notification from the criminal background check.
If a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed.
Ingram State Technical College (ISTC) actively participates in the Employment Eligibility Verification Program (E-Verify), which electronically confirms an employee's eligibility to work in the United States as the Department of Homeland Security requires.
Applicants hired by ISTC will be subject to the E-Verify process pursuant to Act.
No.
2011-535.
ISTC is an Equal Opportunity Employer.
It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment.
ISTC will make reasonable accommodations for qualified candidates or employees.
ISTC reserves the right to withdraw this job announcement at any time before the awarding.
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